Privacy & Cookies Policy

The protection of your personal information is very important to us at Sherpa Van and we believe that you should know how information is utilised. Our commitment to ensuring the privacy and security of your information is set out below.

References made to The World Expeditions Travel Group (WETG) includes our various brands and divisions that you may deal with, including Sherpa Van, Sherpa Expeditions, World Expeditions, UTracks, Tasmanian Expeditions, Australian Walking Holidays, World Youth Adventures, Adventure South NZ, Trail Journeys, Huma Charity Challenge and Great Canadian Trails (and more). For more information on our brands visit www.worldexpeditionstravelgroup.com

This Privacy Policy applies to all your dealings and governs data collection and its usage. By using our websites and services you consent to the data practices described in this statement.

What personally identifiable information do we collect?

Depending on how you choose to interact with any of the WETG group of companies, we collect personally identifiable information to allow us to provide the services as requested. Such information includes:

  1. Your name, address, date of birth, gender, email address, telephone numbers, postal address, medical and dietary information, passport details, travel insurance details and previous outdoor experience.
  2. Details of previous trips or events you have attended or enquired about.
  3. Information provided through our customer surveys.
  4. Your travel preferences.
  5. Any additional information collected and provided by your travel agent or other third-party websites you may book our trips through

How do we collect your personal information?

When making an enquiry or booking a trip we hold certain information so that we can transact your request.

You may supply your information when making an enquiry on our website, sending us a direct email, providing information over the phone, interacting with our social media channels, subscribing to competitions on our website, our various social media channels, or at third party events, through market research, or by supplying your information to a third party, for example a travel agent or online affiliate who you utilise. We update your information where possible to ensure we fulfil your requests accurately.

When you visit our websites we collect information, such as your IP address, via the use of cookies. We also track a visitor's behaviour to help provide us with analytical insights. You can review our Cookie Policy further below.

How do we use your personal information?

Sherpa Van collects and uses your personal information for the purpose for which it was supplied to ensure we can fulfil your requests and to provide the best experience on our website. This can include:

  • Providing the relevant requested trip information either online or through the post.
  • Registering you for an information evening or special event.
  • Providing trip documentation once booked either online or through the post.
  • To fulfil your booking by updating our local operators and partners with personal information such as medical or dietary information so they can operate the trip safely, providing information to local authorities to secure relevant permits required for your trip, or liaising with insurers or your emergency contacts in case of an emergency.
  • Where you have requested us to book airline services or additional pre or post tour services, we will provide your full name, date of birth and when it is required, your passport details, to providers of these services.

We may also use your information to market relevant products and events that we believe you may be interested in by way of:

  • Sending tailored emails or postal communication (which you can always opt-out of).
  • Remarketing ads on social media or the wider internet.

Who do we share your information with?

Sharing your information is required to fulfil your booking or enquiry.

  • We do not sell or trade any of your personal information collected.
  • We will only share your information with overseas suppliers who require it to fulfil your booking. We have no control over how these suppliers hold or utilise your personal information.
  • We will be required to share your information with overseas local authorities in order to obtain relevant permits that are required to fulfil your booking.
  • We may operate competitions from time to time where you will be asked if you are happy to share your information with a third party partner. That third party will be clearly identified on the competition material. In such cases, if you give clear consent for your information to be shared we will do so.
  • We may share information with external market research companies for research purposes only. They will not be authorised to hold your information for any other purpose.

Your choice to 'opt out' is respected

If you have opted to receive enewsletter communications from us and at a later stage change your mind, you may at anytime remove yourself from that email distribution list by;

  1. Clicking the 'unsubscribe' link at the bottom of every email,
  2. Or by forwarding the email you received to the company email address advertised at the bottom of the email you received.

Links to other websites

The various WETG websites may contains links to other websites. Please be aware that when you click on one of these links, you are entering another website. We encourage you to read the privacy statements of these linked websites as their privacy policy may differ from ours.

Correct and up-to-date information

If you would like to verify or change the data we have received from you, please contact the Sherpa Van office. Please note that you will need to verify your identity before we can disclose the information we hold.

Your rights

You have the right to ask us not to process your personal identifiable data for marketing purposes. We will inform you before collecting your personal identifiable data if we intend to this data for such purposes. To exercise your right, send an email to info@sherpavan.com.

Cookies Policy

The Sherpa Van website use "cookies" to help you personalise your online experience. One of the primary purposes of cookies is convenience features to save you time. You have the ability to accept or decline cookies.

Cookies help collect anonymous information

In order to continually improve our website and ensure its relevance to our viewers, we collect anonymous clickstream information from every visitor via the use of cookies. This may include pages viewed, date, time, browser type and IP numbers that determine domain type and geographic region. Learn more about cookies here or here.

How does the Sherpa Van website use cookies?

Session cookies: These are used to maintain our link to you as you move throughout the site. These cookies are automatically cleared when you close your browser. They are also used to identify if you have logged in and to maintain that login.

Permanent cookies: We do not currently use permanent or persistent cookies, however third-party services that we use may set cookies that persist after closing the browser. Examples of those services include but are not limited to Google, Youtube, Facebook, Yahoo, Instagram, Twitter, LinkedIn, AddThis, Adroll etc. These are almost exclusively for online advertising.

Third party cookies: A third-party cookie is one that is placed on a user's hard disk by a website from a domain other than the one a user is visiting. We do not use third party cookies at all and suggest that you consider disabling them in your browser.

Refusing or disabling cookies

You will be able to navigate our site without cookies enabled. You will also be able to book trips and submit forms, however you will not be able to log in to view and manage your account.

Click here to learn how to disable cookies.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout

Learn more about Facebook's cookies here https://www.facebook.com/policies/cookies/

Removing cookies

If you have accepted a cookie from a site and later wish to remove it, you can click here to learn how to do this. Warning: depending on the process followed, removing cookies may remove all cookies from all sites ever visited which may be an unwanted result.

Card security

Sherpa Van provides a safe and secure e-commerce environment.

Complaints

If you have a complaint regarding our practices and believe your privacy has been compromised or breached, you can contact us about your issue. Learn more about our complaint handling policy here.

Privacy legislation

Sherpa Van welcomes the European Union's GDPR (General Data Protection Regulation) and the Privacy Amendments (Private Sector) Act 2000 (and the subsequent amendments to this Act) and the 10 Privacy Principles that the Act introduces.

If you have any queries, concerns or comments about our Privacy Policy, please contact the Sherpa Van office.

Changes to this Statement

The WETG will occasionally update this Privacy and Cookies Policy to reflect company and customer feedback. The WETG encourages you to periodically review this page to be informed of how the WETG is protecting your information.

Last updated: 21 May 2018